Project management offices (PMOs) are complex systems. They comprise several people, all working on the same thing. And, they need a good director to lead them and ensure everything is running smoothly. Here are tips on how you can do that:
Be a Strong Leader
Every group needs a strong leader, and PMOs are no different. You’re going to be the voice of your employees,as well as the person responsible for ensuring that all tasks get done on time. Because of this, you must have good organizational and communication skills. Have a clear head and keep your objectives in sight, and your staff will surely follow suit.
Focus on Feasibility
When setting up the project portfolio, it’s crucial to watch out for several things. Keep an eye on the budget and make sure your actions align with your objectives. And, remember to take into account your resource capacities and limitations. You don’t want to stretch yourselves too thin, after all.
Another good thing to focus on is the capabilities of your personnel. Can they fulfill the objectives you set? Do they have the time, skills, and capacity to do their tasks? If not, then intervene. Schedule training sessions and seminars to ensure they’re qualified to work on the project.
Transparency is key to the success of projectmanagement offices. As a director, you should always have an overview of the internal processes within the company; know how everything works. You should also look through your business’ portfolios to ensure they’re all up to date.
And, when starting any project, your employees should be aware of its existence, scope, operating procedure, and significance. Your staff can do better work if they know what it’s for. It also shows that you trust them, which is essential in creating a healthy and productive office atmosphere.
Communicate and Understand
As a director, it’s also your job to ensure you and your subordinates have a good relationship with the higher-ups. One way to do this is to simply be honest. Be open about you and your staff’s limitations. And, if there’s an issue, communicate it quickly and offeryour solutions.
Of course, this must also be done with your employees. Make sure they know the scope of their duties and responsibilities. The exchange of information in your office should be clear and easily accessible.
Running a utility PMO isn’t easy. But, keeping these tips in mind will make things less difficult. And, if you’re having trouble, don’t hesitate to ask for assistance and advice from your employees or other directors.